AI automation ROI

AI Automation ROI Calculator

Estimate hours saved, annual savings, and break-even in five quick steps.

Best for repeatable business workflows

Use this calculator for AI workflow automation, RPA-style process automation, document processing, data entry, reporting, routing, intake, customer operations, and back-office tasks with measurable manual hours.

Manual adminDocument workflowsCRM and support opsReportingApprovals and handoffs

Not for custom software or MVP pricing

This is not a quote for custom AI software development, SaaS or MVP builds, new model training, custom product engineering, one-off strategy work, or highly ambiguous work with no repeatable process and measurable baseline.

Custom AI app buildsMVP developmentSaaS/product engineeringModel trainingNon-repeatable work

Industry profile20% complete

Industry

Pick the closest business type.

Selected industry

Other / General Service

Balanced preset for service businesses with recurring admin, reporting, and customer operations.

General

Industry baseline selected

Weekly manual hours

How much repeatable work happens each week?

Manual hours spent per week

A blended weekly estimate across the people involved.

20 hrs/wk

Workload captured

Average hourly cost

Use a blended loaded rate if possible.

Average employee hourly wage

This represents the work currently spent on the manual process.

$35/hr

Labor rate captured

Automation profile

Choose the closest scope, integrations, support, and coverage.

Workflow scope

How broad is the process you want to automate?

Integrations

How many systems need to connect or exchange data?

Usage and support

Choose the closest expected usage and support model.

Automation coverage

How much of the manual work should the automation realistically remove?

Scope$0

Integrations1-2 systems

Usage/supportManaged usage

Coverage80%

Final pricing still depends on discovery; these are calculator assumptions for the ROI estimate.

ROI forecast

Review the estimated savings and payback.

Calculating your automation forecast

Combining your industry, workload, labor cost, setup fees, and automation assumptions.